Unless you are a wizard who controls time, you have the same 24 hours in the day as everyone else. How do you make the most of that time? Time management is about more than blocking time. It’s about prioritizing time.
In a recent group coaching session that I was leading, we discussed how to make the most of limited time resources.
If you can only do a few of the things on your to do list, one way to prioritize is by impact. The highest impact action is that which causes other action to be completed.
For example, if you have a staff member who is waiting for instruction before they can get to work, then your highest priority should be to give them instruction and assignment so they can get to work. Otherwise, they stand idle while you work on something else. Once assigned, now there are two people working instead of just one.
Another high priority is creating resources that facilitate action. If you find that you are explaining the same thing to many people you meet, you could instead create a landing page or web site with that information. Rather than having to explain it next time, you can just share the link.
I created an email sequence that tells people what I do, who I am, and what I offer. When I meet someone on social media, I am able to get their email and share a lot of information with them rather than having to retype my life story for them. This frees us up to have a more productive conversation.
Yesterday, I wrote a motivational article and, because I had created a landing page for my daily motivational message I could just drop that link at the end of it rather than having to explain what it was all about.
All parts of the process are important, but you should prioritize getting the team moving over doing your own work. Prioritize the landing page that you’ll be using for months over the email that will go out once. You should prioritize the automated email sequence over the individal message.
If you fail to create these efficiencies you may find yourself too busy repeating the same explanation to everyone to find the time to write down the explanation one time that you can share with everyone, and that’s just silly.
This topic came up during a recent coaching session of the Skills + Accountability = Success System, where students meet weekly to focus their strategies and burnish their skills to achieve maximum success. Visit the SASS web site to see if any groups are currently open for you to join.